Coordinator of Archival Processing

The University of Houston Libraries seeks a collaborative and inclusive Coordinator of Archival Processing to contribute to expanding access to unique and diverse primary source materials that advance original scholarship and critical inquiry. Reporting to the Head of Special Collections, the coordinator will lead the Libraries’ archival processing efforts in a manner that prioritizes diversity, equity, inclusion, and accessibility, and best supports the university’s mission and goals of research excellence, student success, and social responsibility. The successful candidate has an opportunity to work with a variety of materials and formats that reflect the dynamic and diverse community of Houston and the Gulf Coast region, including energy and sustainability, women’s studies, performing and visual arts, Hispanic studies, Houston hip hop, LGBT history, Texas history, and the University of Houston Archives, among others. Archival collections measure nearly 14,000 linear feet and continue to grow, alongside a rare book collection of over 100,000 volumes. 

As a member of the Special Collections Department, a primary responsibility of the coordinator is managing and performing archival processing of records in all formats, including analog and digital materials, and leading policy development as it relates to processing workflows. The position currently supervises one temporary, full-time staff position and a small team of student workers; there is the possibility of supervising additional personnel based on demonstrated need. The coordinator will also have regular, scheduled shifts in the Special Collections reading room, and provide reference support as needed.  

The Special Collections department is highly collaborative, and the coordinator will work closely with archivists to facilitate the prioritization of processing collections and contribute knowledge in the practices of accessioning, arranging, describing, and preserving archives and manuscripts. Collaboration is also essential across departments and the coordinator will be expected to build partnerships with colleagues in the Resource Management & Metadata department to promote online discovery of resources, and colleagues in the Preservation & Reformatting department on the physical and digital preservation of collections. The coordinator will utilize collection management tools and systems, and local and national standards specific to archival control of collection materials within large, academic research libraries.   

UH Libraries is committed to building and maintaining an equitable and inclusive workplace and learning environment. Our organization serves one of the most diverse campuses in the nation and seeks to recruit and retain a similar community of library work professionals. We welcome candidates whose experience in libraries, research, or community service has prepared them to contribute to our commitment to excellence in diversity and inclusion.  

The Coordinator of Archival Processing is a librarian position. Librarians hold academic rank pursuant to the University of Houston Librarians’ Bylaws Document. They are expected to develop a record of service, scholarship, and professional development. The UH Libraries support the ongoing professional development of librarians, and our goal is to recruit librarians committed to continuous learning. 



  • Master’s degree from an ALA-accredited program  
  • Demonstrated experience in the management and processing of archives and manuscripts 
  • Knowledge of descriptive metadata standards including MARC, DACS, and data structure  standards relevant to archival control of collection materials including EAD 
  • Proven capacity to work effectively and collegially in teams with staff at all levels as well as faculty and students  
  • Ability to train staff at all levels  
  • Demonstrated excellent communication skills 


  • Familiarity with ArchivesSpace  
  • Familiarity with digital preservation tools and strategies  
  • Experience with multiple levels of archival processing, including detailed item-level and More Product Less Process (MPLP) practices  
  • Supervisory experience  
  • Project management skills  
  • Formal training in the archival enterprise or certification from the Academy of Certified Archivists or Digital Archives Specialist certification from the Society of American Archivists

Salary:  $67,000 to $70,000 expected hiring range, depending on qualifications. Comprehensive benefits package; choice of retirement programs including TIAA; tax-deferred annuity program available; release time to take a class up to 3 hours/week; no state or local income tax.  

Application Deadline: Applications will be accepted until the position is filled. Applications should be submitted at Visit UH Libraries Employment page for more information:   

Potential applicants seeking further information should contact Christina Gola, Associate Dean for Organizational Development, Learning, and Talent at 713-743-9761 or  

Library Information: UH Libraries is a member of the Association of Research Libraries, the Greater Western Library Alliance, HathiTrust, the Council on Library and Information Resources, the Digital Library Federation, and the Texas Digital Library. The campus libraries provide access to over 3.1 million volumes. The University Libraries’ total staff is 160 FTE, including 62 professionals. Additional information about UH Libraries is available at 

The UH Libraries’ is in the process of developing a new strategic plan in alignment with the University’s ambitious new plan: We seek to recruit librarians who can relate the directions of the university and understand their role in advancing these strategic imperatives.   

University of Houston Libraries respects, appreciates, and encourages diversity. We welcome candidates whose experience in libraries, research, or community service has prepared them to contribute to our commitment to excellence in diversity and inclusion.  

General Information: The University of Houston campus comprises 18 colleges offering close to 80 degree programs with an enrollment of more than 45,000 students, 7,200 of whom are enrolled in graduate studies. Ranked among the best colleges in America, UH is home to award-winning faculty, innovative research centers, has one of the most diverse student populations in the nation, and alumni who have become international leaders.  

Houston, the fourth largest city in the United States, offers all the cultural and recreational opportunities of a great city and is within easy reach of the Gulf of Mexico. It enjoys a reasonable cost of living. For additional information, including information about Houston’s flourishing arts scene and entertainment offerings, please see For information about housing and living in Houston, see 

Appointment to this position is contingent on the results of a completed criminal history records investigation. 

The University of Houston is an equal opportunity/affirmative action employer. Women, minorities, veterans, and persons with disabilities are encouraged to apply. Additionally, the university prohibits discrimination in employment on the basis of sexual orientation, gender identity or gender expression.