Assisted Institutional Repository Submissions

As a service to faculty, we will process and upload your works into the institutional repository, providing free and open online access to your research and scholarship.

How it works

  1. Read all policies on this page
  2. Submit your current CV or list of publications
  3. We will schedule a brief phone call with you to discuss timeline and other details
  4. You agree to provide us access to earlier versions of your works as necessary (see below)
  5. Your entire list of peer-reviewed works is processed for permission clearance from publishers
  6. After processing, we will collect your eligible works, including earlier versions (see below)
  7. We will upload your eligible works into the institutional repository for you

The process typically takes 2 to 5 weeks, depending on our current workload, the extent of your publications, and responsiveness of publishers.

This service is only available to standing or emeritus faculty, at any level.

Sharing earlier versions of publications

We ask that faculty seek out and share early versions of their works with us in order to request this service.

Many publishers only allow earlier versions of works to be uploaded. These include preprint and post-print versions.

Preprint version: A white or working paper that has yet to be peer-reviewed

Post-print version: A peer-reviewed version prior to final layout and design processing

  • Using only final versions, about 25% of an author’s works are typically uploaded. Including earlier versions, this rises to 85% and higher
  • The more earlier versions you share with us, the more of your works will be available for free and open access to anyone
  • We will sort through all versions of your works and deposit eligible versions for each publication into the institutional repository

To begin, submit your current CV or list of publications. We will arrange a call with you to discuss this process.


Benefits of making your works available through the repository include:

Increased visibility

Institutional repository materials are indexed in Google, Google Scholar, and academic search engines. More discoverability results in increased citations.

Statistics reports

Authors can request usage reports from us of their publication views in the institutional repository. Google Scholar will aggregate your publications and citation counts for each as well.

Safe, long-term storage and permanent URLs

We are the stewards of all institutional repository materials, which are securely stored and routinely backed-up. The repository provides permanent digital identifiers for each work, providing a permanent link you can use on department websites, your CV, personal websites, and anywhere else.

Control over licensing and public use

All institutional repository materials can be assigned a legally-binding Creative Commons license that determines how your work may be distributed. We are happy to assist you in deciding which license best fits your needs.


To get started, submit your current CV or list of publications.

For questions, contact:

Taylor Davis-Van Atta
Director of the Digital Research Commons